HR Consulting and Technology
Strategic HR Consulting and Tech Solutions
We help small to medium NGOs, not for profits and social enterprises in Cambodia modernise their operations, maintain strict donor and funder compliance and empower their teams. Backed by over 20 years of experience in Human Resources and Technology, in both private and not for profit sectors, we deliver enterprise grade expertise tailored to the unique budget realities of the not for profit and social enterprise sectors.
HRIS Built for Cambodia
Get access to our purpose built, cloud based HR platform designed specifically for the Cambodian mission driven context. It tracks staff and volunteer data, manages leave and simplifies time allocation.
Free for organisations with 5 or fewer employees. Full pricing below. Currently available in Cambodia, with other countries to follow.Digital Transformation and Process Automation
We move your manual, paper heavy workflows, like leave requests, performance reviews and onboarding, into secure, automated, cloud based systems.
Cambodian Labour Law and Compliance
We align your digital HR workflows and organisational structures with Cambodian labour law and local ministry regulations.
Donor and Funder Audit Ready Data and Reporting
We structure your digital personnel files, time tracking and reporting dashboards so you are ready for strict donor, funder and UN compliance audits.
Grant Compliant Recruitment and ATS Setup
We optimise your applicant tracking systems and hiring pipelines to help you source, vet and hire local and international talent within strict donor and funder timelines.
HR Policy and Safeguarding Frameworks
We design modern employee handbooks, codes of conduct and essential safeguarding policies, including child protection and harassment prevention, that fit your mission.
Capacity Building and Change Management
We provide targeted training and change management support so your local staff and project managers can confidently adopt new HR technology and modern leadership practices.
I spent time in Siem Reap, Cambodia on assignment with the Australian Volunteers Program, working alongside local NGOs to mentor their staff and support them with HR strategy and best practice. It quickly became clear that there wasn’t an affordable HR system built for organisations like these, so I built one myself.
Allison, Founder of Shin Jidai
Sound familiar?
The admin behind your people shouldn’t take over your week.
Do you still keep manual paper records of all your staff details?
Are you struggling with too much admin keeping spreadsheets updated for your staff’s leave, training and annual appraisals?
Do you have to update your org chart by hand and pull together reports about your people to satisfy donors and funders?
An HR system built for mission driven organisations
PeopleShared is a simple HR system designed specifically for NGOs, not for profits and social enterprises here in Cambodia. It brings everything into one place:
- People records
- Leave
- Appraisals
- Training
- Recruitment
- Org chart
- Reports
- and more
All in one place, with a free two week trial. No credit card needed and minimal set up on your side. It’s also always free for organisations with five or fewer staff.
See it in action
Seven short videos, each about a minute or two long, show PeopleShared in use with a fictitious organisation. Each video has a spoken voice, and the same words appear as captions on screen, so you do not need to turn anything on. Turn your sound up to hear it. Every video also has a full text version underneath.
Part 1 of 7, length 1:20
Getting around
Sign in, Help and Find a person
Read video 1 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen shows the PeopleShared logo and the example organisation, Mekong Green Youth Initiative.
Captions: Welcome to PeopleShared. A quick tour with Mekong Green Youth Initiative, our example organisation.
0:09 Signing in
On screen: The sign in page asks for a work email address. A second screen asks for an 8 digit code. The Getting started page then opens with the organisation logo and a short checklist.
Captions: Sign in with your work email. There is no password to remember. We email you an 8 digit code. Type it in to sign in. Getting started shows your logo and a short checklist.
0:27 Help and Find a person
On screen: A Help button sits in the bottom corner of every page and opens a short guide for the page you are on. The Assistant tab answers a typed question, such as how to add a leave request, in English or in Khmer. The Find a person tab searches by name, and choosing a result opens that person’s record.
Captions: Every page has a Help button in the bottom corner. Press it to read a short guide for the page you are on. Not sure how to do something? Open the Assistant tab and type your question. The assistant can answer in English or in Khmer. It only helps with using PeopleShared, and it never sees your people’s records. To find someone quickly, open Find a person and type a name. Choose them from the list, and their record opens straight away.
1:12 Up next
On screen: A closing card says part 1 of 7 is complete and that People records comes next.
Captions: Next, we look at people records.
Part 2 of 7, length 1:23
People records
Employees and Volunteers
Read video 2 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen introduces part 2 of 7, People records.
Captions: In this video, we cover Employees and Volunteers.
0:08 Employees
On screen: The Employees page lists the people in the organisation. Add person opens a form with personal details, employment details and address. A first name and family name are filled in, Save is pressed, and the new person appears in the list. A person’s record is then opened to show their details, documents and pay history.
Captions: Employees is where every person is recorded. Choose Add person and fill in the details. Enter the first and family name, and any other information you would like to record, such as Address and Phone Number. Press Save and the new person appears in the list. Open anyone’s record to see their details, documents and pay history.
0:43 Volunteers
On screen: The Volunteers page is a separate list from employees. Add volunteer opens a form. A volunteer’s record shows their role, dates and who they report to, with documents, qualifications and visa dates kept in the same place.
Captions: Volunteers have their own section, separate from your employees. Choose Add volunteer and fill in their details. Each record shows their role, dates and who they report to. Documents, qualifications and visa dates are kept in the same place.
1:15 Up next
On screen: A closing card says part 2 of 7 is complete and that Hiring and onboarding comes next.
Captions: Next, we look at hiring and onboarding.
Part 3 of 7, length 1:27
Hiring and onboarding
Recruitment and Onboarding
Read video 3 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen introduces part 3 of 7, Hiring and onboarding.
Captions: In this video, we cover Recruitment and Onboarding.
0:08 Recruitment
On screen: The Recruitment page has Candidates, Job openings and Reports tabs. A job opening is added with a title, location and closing date. Candidates move across a board from Applied to Offer. An interview is recorded with a score. When someone accepts, pressing Hire creates their record in Employees and starts their onboarding. The Reports tab shows how many people were hired and how long hiring takes.
Captions: Recruitment helps you find and hire the right people. Add a job opening with the title, location and closing date. Candidates move across the board as they go from Applied to Offer. Record each interview with a score, and keep your reference checks together. When someone accepts, press Hire. Their record is created in Employees and their onboarding starts by itself. The Reports tab shows how many people you hired, and how long hiring takes.
0:57 Onboarding
On screen: A checklist for a new starter is grouped into Pre boarding and Orientation. Items are ticked one by one and a progress bar fills until the checklist shows Complete.
Captions: Onboarding gives every new starter a checklist. Tick items off and watch the progress bar fill. When every item is done, the checklist shows Complete.
1:19 Up next
On screen: A closing card says part 3 of 7 is complete and that Leave comes next.
Captions: Next, we look at leave.
Part 4 of 7, length 1:14
Managing Leave
Requests and balances
Read video 4 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen introduces part 4 of 7, Leave.
Captions: In this video, we will look at Managing Leave.
0:08 Managing leave
On screen: The Leave page shows balances for Annual, Sick and Time in lieu, and a list of requests. A new request is added by choosing the person, the type and the dates. It shows as Pending until a manager approves it, and then the Annual balance goes down by itself. The Calendar view shows who is away, with a colour for each type of leave. It can show everyone or one person, and it marks Cambodian public holidays.
Captions: Leave keeps requests and balances in one place. Add a request: choose the person, the type and the dates. Save it, and it shows as Pending until a manager approves it. Approve it, and the Annual leave balance updates by itself. Switch from List to Calendar to see who is away and when. Each type of leave has its own colour, and you can look at one person at a time. Cambodian public holidays are marked, so you can plan around them.
1:06 Up next
On screen: A closing card says part 4 of 7 is complete and that Appraisals and training comes next.
Captions: Next, we look at appraisals and training.
Part 5 of 7, length 1:44
Appraisals and training
Two appraisal styles, and Training
Read video 5 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen introduces part 5 of 7, Appraisals and training.
Captions: In this video, we cover Appraisals and Training.
0:08 Appraisals
On screen: The Appraisals page offers two styles. Competency Rating is a scorecard with each area rated from 1 to 5. Goals and Development reviews last year’s goals and builds a development plan. Each style has a See an example button that opens a sample, and a Choose this style button. The choice is kept for 12 months. An appraisal form is then filled in by rating each area and adding goals for the year ahead, and saving works out the average.
Captions: Appraisals come in two styles, and your organisation chooses one. Competency Rating is a simple scorecard, with each area rated from 1 to 5. Press See an example to look at it before you choose. Goals and Development reviews last year’s goals and builds a development plan. Open its example too, then choose the style that suits your organisation. You keep your choice for 12 months. Rate each area, then add goals for the year ahead. Save the appraisal and the average is worked out for you.
1:16 Training
On screen: A training request called Child Safeguarding Basics is added and its status moves from Pending to Approved. A completion date and certificate link are then saved to log the certification as Completed.
Captions: Training tracks requests and certificates. Submit a request and a manager can approve it. Then log the completed certification.
1:36 Up next
On screen: A closing card says part 5 of 7 is complete and that the Org chart and reports come next.
Captions: Next, we look at the org chart and reports.
Part 6 of 7, length 0:57
Org chart and reports
Your team structure, and Reports
Read video 6 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen introduces part 6 of 7, Org chart and reports, with a row showing all seven videos.
Captions: In this video, we cover the Org Chart and Reports.
0:08 Org chart and Reports
On screen: The Org Chart page draws the team in boxes, with the Executive Director at the top. The Reports page shows a Staff List table. Download CSV saves a file to open in Excel, and Print or Save as PDF shows what a printed report looks like, with the organisation name, a Staff List heading and the table.
Captions: The Org Chart draws your team structure for you. Reports turn your records into easy to read lists. Download any report as a CSV file to open in Excel. You can also save any report as a PDF. Here is what a printed report could look like.
0:49 Up next
On screen: A closing card says part 6 of 7 is complete and that the Roster comes next.
Captions: Next, we look at the roster.
Part 7 of 7, length 1:42
Roster
Who works when, one week at a time
Read video 7 as text (transcript and descriptions)
0:00 Welcome
On screen: A title screen introduces part 7 of 7, The Roster, with a row showing all seven videos.
Captions: In this video, we look at the Roster.
0:09 The week at a glance
On screen: The Roster page shows a grid with each person down the side and Monday to Sunday across the top. Approved leave and the Cambodian public holiday on Thursday 29 October fill in by themselves. A button lets the team take the holiday on another day, and the roster follows.
Captions: The Roster shows who works when, one week at a time. Approved leave and Cambodian public holidays fill in by themselves. If your team takes a holiday on another day, move it and the roster follows.
0:32 Shifts and filling in the week
On screen: The Shifts and OFF choices panel adds a starter set that is saved for next time. Pressing a box opens a small window to pick a shift and tick the days it applies to. Each person’s hours are added up, and a bottom row counts who is working each day. Copy last week to this week fills in the rest.
Captions: Set up your shifts once with Shifts and OFF choices. Press a box, pick a shift, and tick the days it applies to. Hours are added up for each person, and the bottom row counts who is working. Copy last week to this week to fill in the rest.
1:03 Sharing and sent rosters
On screen: Share as PDF saves the roster so it can be sent by WhatsApp, Telegram or email. Marking it as sent locks the roster and tucks it away. Start next week from this one copies it forward. Sent rosters brings an old roster back, and Reopen to make changes unlocks it.
Captions: Share as PDF to send it by WhatsApp, Telegram or email. Then mark it as sent. It is locked and tucked away. Start next week from this one. Find it under Sent rosters, and reopen it if something changes.
1:33 Your turn
On screen: A checklist card, Try it yourself, lists the Getting started tasks, including filling in a weekly roster. A closing card then says Thank you for watching.
Captions: Now try it yourself with the Getting started checklist. Thank you for watching.
Pricing
Simple pricing as you grow
PeopleShared stays free for organisations with five or fewer staff. Once your organisation grows beyond that, a low cost monthly subscription keeps everyone on the one shared system.
Monthly subscription
- Per employee or volunteer $1.00 USD / month
- Minimum monthly fee $10.00 USD
- Set up fee, up to 50 employees $99.00 USD
- Over 50 employees Contact us for pricing
Set up covers getting your organisation configured and your People data loaded into the system, ready to go. Once live, your monthly subscription also includes WhatsApp or Telegram support, plus system updates and enhancements every 3 months.
Free for five or fewer staff
If your organisation has five or fewer staff in total, PeopleShared is free to use, for as long as you need it.
We can help you with the setup of your system and training for your staff for a low nominal fee.
Our founding partners
Using PeopleShared every day
Two Cambodian organisations helped shape PeopleShared and continue to use it to track all their people data.
Ready to modernise your organisation’s HR?
Whether you want to digitise your operations with our affordable HRIS or need expert consulting to align with local labour laws, we are here to support your mission.